FY2016-FY2017 Investment Proposals

In 2014, Washington University in St. Louis (WUSTL) implemented the IT Capital Investment and Shared Services Request process, allowing the WUSTL IT Governance committees to review, compare and prioritize information technology requests submitted by units seeking funding for IT services that may have broader use across the university. This process helps to align IT investments to university strategy, ensures a sound technology infrastructure, and enables efficiencies of IT services across all units.

The IT Executive Committee has approved the following FY2016 IT Capital Investment and Shared Services Proposals. You can view a summary of the IT Executive Committee decisions for all FY2016-FY2017 proposals here.

FY2017 APPROVED REQUESTS
Proposal: Training Grants Database
Domain Administrative Domain-Research Admin Sub-Domain
Summary Create a centralized faculty/trainee database and training grants reporting system that leverages existing information.
Proposed Service Layer Community Good
IT Executive Committee Decision Conditional approval
Proposal: Replace Oracle Hyperion Enterprise
Domain Administrative Domain-Finance Sub-Domain
Summary Replace Oracle Hyperion Enterprise which is approaching end of life.
Proposed Service Layer Common Good
IT Executive Committee Decision Approved
Proposal: Campus Fiber Infrastructure Replacements & Improvements
Domain Shared Infrastructure Domain
Summary Replace end-of-life network fiber (optical glass) between Danforth and WUSM, and provide lower cost redundant path.
Proposed Service Layer Common Good, Toll
IT Executive Committee Decision Approved
Proposal: Lecture Capture
Domain Teaching & Learning Domain
Summary Provide university-wide lecture capture offering.
Proposed Service Layer Toll
IT Executive Committee Decision Approved
Proposal: Business Continuity Management System
Domain Administrative Domain-Physical Operations Sub-Domain
Summary Provide business continuity solution for Danforth and Medical School campuses.
Proposed Service Layer Common Good
IT Executive Committee Decision Approved
Proposal: Physical Operations Technology Roadmap
Domain Administrative Domain-Physical Operations Sub-Domain
Summary Implement first project of Physical Operations Technology Roadmap to consolidate, integrate systems and services across the institution to improve efficiency and eliminate redundancy.
Proposed Service Layer Common Good
IT Executive Committee Decision Approved
Proposal: Administrative Applications Roadmap
Domain Administrative Domain
Summary Develop a roadmap for the replacement of Finance, Human Resources/Payroll and Student Administration as part of the university-wide technology strategy.
Proposed Service Layer Common Good
IT Executive Committee Decision Approved
Proposal: A Scalable Distributed Storage Network with Long-Term Archival for Research Computing
Domain Research Computing Domain
Summary A coalescence of three separate storage proposals from the WashU Center for Cellular Imaging, University Libraries, and the McDonnell Genome Institute to the FY17 IT Investment program. The goal of this unified proposal is to leverage the content of each original submission into a single phased approach for large-scale research data storage and archival at WUSTL.
Proposed Service Layer Community Good, Toll after setup
IT Executive Committee Decision Conditional approval
FY2016 APPROVED REQUESTS
Proposal: Research Network
Domain Research Computing Domain
Summary Dedicated high capacity network for the research community.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Approved with Phase Gates
more information WURN project
Proposal: PAAMCO Conflict of Interest
Domain Administrative Domain—Research Administration Sub-Domain
Summary Solution to replace AIS/RAS including research administration: pre-award, award management, conflict of interest, as well as in-coming and out-going sub-award management.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Approved with Phase Gates
more information PAAMCO project
Proposal: Replace Course Evaluation System
Domain Teaching & Learning Domain
Summary Replace legacy Course Evaluation system.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Approved with Phase Gates
Proposal: Voice System Acquisitions
Domain Shared Infrastructure Domain
Summary Replace end-of-life / end-of-support voice system and related components.
Proposed Service Layer Common Good (Danforth)
Investment Category High Priority
IT Executive Committee Decision Approved with Phase Gates
Proposal: Clinical Cost Accounting Analysis
Domain Administrative Domain—Finance Sub-Domain
Summary Develop a methodology with related system support for calculating the actual cost of care at the patient cohort level for selected medical conditions and procedures over a full cycle of care.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Approved with Phase Gates
Proposal: Travel and Expense System
Domain Administrative Domain—Finance Sub-Domain
Summary Implement a travel management and expense reimbursement system.
Proposed Service Layer Common Good
Investment Category Medium Priority
IT Executive Committee Decision Approved with Phase Gates
Proposal: IDM 2.0
Domain Security & Privacy Domain
Summary Build or acquire identity management system that can facilitate both authentication and authorization across the university.
Proposed Service Layer Common Good
Investment Category High Priority
IT Executive Committee Decision Additional Planning Required
Proposal: Faculty Data
Domain Administration
Summary Create central repository for standardized faculty lifecycle and activity reporting data.
Proposed Service Layer Common Good
Investment Category High Priority
IT Executive Committee Decision Additional Planning Required
Proposal: Training Grants Database
Domain Administrative Domain—Research Administration Sub-Domain
Summary Create a Training Grants Database to reduce administrative burden of collecting training data and increase efficiency across the University including Medical and Danforth campuses.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Additional Planning Required
Proposal: IT Shared Services Program
Domain Shared Infrastructure Domain
Summary Create needed Commodity IT Shared Services for WUSTL including End-User, Infrastructure and IT capabilities.
Proposed Service Layer Community Good
Investment Category High Priority
IT Executive Committee Decision Approved
more information Shared IT Services project